Teams
Invite contributors to your blog and let multiple people publish together, each with a role that matches what they need to do.
Teams require the Team plan.
Roles
Five roles control what each person can do. They stack: each one can do everything the role below it can.
| Role | What they can do |
|---|---|
| Owner | Everything, including billing, deleting the blog, and transferring ownership. One per blog. |
| Admin | Everything an Editor can, plus blog settings and full team management. Everything except billing. |
| Editor | Write, edit and publish anyone's posts, review submissions, manage tags and series, invite Contributors and Authors. No access to blog settings. |
| Author | Write and publish their own posts. |
| Contributor | Write their own drafts and submit them for review. Cannot publish. |
Author is the default role when you invite someone. Contributor and Editor are explicit choices.
Inviting someone
Go to Settings → Team, enter an email address, pick a role, and send the invite. The person receives an email with a link valid for 7 days.
You can never hand out a role above your own, and inviting an Editor or an Admin requires Admin. An Editor can therefore invite Contributors and Authors, but not another Editor.
When they click the link:
- New to Writizzy: they fill in a name and password, then land directly on your blog's dashboard.
- Already have an account: they see a confirmation screen and click Accept.
Once they've accepted, your blog appears in their blog switcher alongside their own blogs.
Co-authoring a post
Editors, Admins and Owners can add co-authors to any post from the post editor. Co-authors appear on the published post. Authors and Contributors can only be added to a post, they cannot add others.
Submitting a post for review
A post can wait for someone else's approval before it goes live. In the editor, Submit for review moves it to the In review state and emails the blog's Editors and Admins. You can add a short message for the reviewer.
For a Contributor this is the only way to publish, the editor shows Submit for review instead of Publish. Everyone else can submit a post too, when they want a second pair of eyes on it.
Editors and above get an In review tab on the posts list, with a badge counting what is waiting. From there they either approve and publish the post (or schedule it), or send it back to its author with a comment explaining what to change, which returns it to draft.
A post in review behaves exactly like a draft for your readers: it never shows up on the blog, in the RSS feed, in the sitemap, or in a newsletter.
Reviewing each other's drafts
Anyone who can open a post can leave a note on a passage of it, reply to someone else's, and resolve the thread once it's settled. Notes stay in the editor and never reach your readers. Learn more about notes.
What each role sees
The dashboard adapts to the current user's role:
- Contributors and Authors can see all posts on the blog, but can only edit posts where they are listed as an author. A Contributor listed as co-author on someone else's post can read it, not edit it.
- Editors, Admins and Owners can edit, publish and delete any post, regardless of who wrote it.
Analytics are open to every member, both the blog's overall numbers and the per-post ones.
Transferring ownership
Owners can hand off the blog to any existing contributor via Settings → Team → Transfer ownership. After the transfer, the previous Owner becomes an Admin.
Downgrading your plan
If your blog drops below the Team plan, contributors lose access, the blog disappears from their switcher. They are not removed. Upgrading back to Team automatically restores their access.